Choosing your new hardware: What questions should you be asking?

To be successful in business, it is important to consistently evolve. From streamlining strategies to creating more efficient processes, there are always ways to improve. This essential practice involves looking inward, analysing what is working well and what needs improvement.

Technology, the backbone of every business, is one area that needs constant evaluation. Regular redesigns and progressive innovation means that equipment quickly becomes outdated, and your business can fall behind.

Although buying new equipment can be viewed as a cost, economically it can often be a smart investment. Keeping machinery well maintained is the secret to long office life, and replacing hardware as and when a problem arises keeps costs low and manageable.

However, knowing what should be replaced and what can be upgraded is tricky. To make sure you are spending your money wisely when buying hardware, consider the following questions;

‘What will I need my computer to be able to do?’

Will you need to operate programmes used for payroll, invoices, or to keep records? Do you have any business specific requirements that your computer will need to be equipped for?

It’s important to effectively analyse everything, to ensure you understand your hardware needs. A small personal computer can be suitable for a start-up business, but a growing business will depend on a more advanced machine. By timelining what you will be using your computer for, business owners can predict and prepare equipment.

‘How will my updated equipment work together?’

When you are updating your systems, and have identified what needs replacing, remember to check that they are compatible with each other. Similarly, if you’re working across multiple devices, such as on tablets, PCs, printers, laptops, and smartphones, check they connect for easy transfer of documents.

‘Am I exposing myself to risk?’

Security is a priority, with two-thirds of UK businesses hit by a cyber breach or attack in the last year. Businesses must consider how they protect themselves, including how carefully data is kept on internal storage devices. Cyber hackers are constantly finding new ways to take advantage of unprotected systems, so make sure you’re safeguarding your devices with adequate firewalls, antivirus, and intrusion-detection software.

‘Am I being short-sighted?’

Your decision on new hardware should reflect your long-term goals. Be aware of how long each piece of equipment is going to last, and what you can realistically achieve in that time. As with every business decision, your future should determine your present. Every decision driven and affected with your end-goal in mind.

While there is a lot to consider when choosing new hardware, approaching the task pragmatically and asking yourself these questions will make for a more manageable task.

Alternatively, a Managed IT service can remove the questions and deliver a solution. Offering a personalised service, our team of experts can identify the new equipment you need, and take care of the security maintenance that follows. We can act on pay-as-you-go to reduce cost and provide a more efficient, streamlined process. To hear more details about the managed IT services that we offer at EBM Ltd, get in touch with one of our informed advisors.

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