What is a Managed Print Service?

If left unchecked, a company’s printing output can become a hugely inefficient and expensive aspect of their business. As the requirement for paper, ink and toner increases, and the time that individuals spend trying to monitor it also rises, it becomes an ever growing problem. Did you know for instance that a business can spend as much as 15% of its annual spending budget on printing services? Unknowingly, many companies could save both time and money on their printing, through streamlining the process and increasing the efficiency.

The main issue is that it takes a lot of time and effort to effectively manage your printing internally and make sure that everyone is reading from the same page. This is where a managed print service (also known as a managed print solution) can take the strain. The service begins by having your printing process assessed by a professional supplier, who will then give guidance as to how it can be improved. By getting this objective viewpoint you are not only able to see the process through more knowledgeable eyes but also concentrate on running the business and potentially cutting your costs by as much as 30%.

A managed print solution itself is actually much broader than you may think. What we actually refer to are the processes needed to manage and maximise the potential of your printers, as well as the people and procedures that support them.

To put this simply, the service is able to control and monitor:

  • The amount of pages created by employees within the office and through mobiles
  • The use of office desktop printers, multifunction printers, copiers, scanners, fax machines and high-volume printers
  • The level of consumables, such as paper, ink and toner
  • The need for IT helpdesk support, as well as technical services and maintenance
  • The materials that are used for quick printing, offset printing, mailing, and distribution

However, the companies that provide the best-managed print services can do so much more. They’ll evaluate your printing infrastructure and provide you with a thorough assessment of how it can be improved. They will also track, manage and enhance your total print output, and create a step by step programme to reduce the amount of printing devices and supplies your business needs.

Furthermore, they will search out and fix printing problems and replenish reduced stocks before they have an impact on your employees. As well as actively reducing your environmental footprint they will also look to provide training to employees to maximise productivity and help them see how a more efficient process saves time and energy.

If you feel that you could benefit from a managed print service in your office, then speak to us at EBM today. The service we provide is highly bespoke and tailored to your requirements. It begins with nothing more than an assessment and a report on the processes you already have in place. From there, it is up to you whether the idea of saving money is something you would like to explore. If you’d like to find out more, please give us a call today on 01376 512575.